Chief of Staff (m/f/d)

<br><strong>Deine Aufgaben</strong><p><span style="font-family:Verdana, Geneva, sans-serif;">We're looking for a results-driven Chief of Staff to build the operating backbone behind our leadership team. This role exists to support our COO and the wider C-level move faster: turning strategy into structured decisions, taking high-priority initiatives from idea to delivery, and making sure the way we work as a company actually keeps up with how we want to work.</span><br><span style="font-family:Verdana, Geneva, sans-serif;">You'll sit at the intersection of strategy, organizational design, and daily execution, with real ownership over how well the company runs, reporting directly to the COO.</span><br><span style="font-family:Verdana, Geneva, sans-serif;"><strong>Turning strategy into action</strong></span><br><ul><li style="font-family:Verdana, Geneva, sans-serif;">Help teams move and settle into our new team structure, support them in working together effectively, and shape how our enabling teams support other teams</li><li style="font-family:Verdana, Geneva, sans-serif;">Own high-priority initiatives end-to-end, partnering directly with senior leadership and department heads from first concept to delivery</li><li style="font-family:Verdana, Geneva, sans-serif;">Steer and track cross-departmental projects, keeping them accountable to their timelines</li></ul><span style="font-family:Verdana, Geneva, sans-serif;font-size:14px;">Organizational design</span><ul><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Assess our organizational structure, spot capability gaps, and lead the work to close them</li><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Design and refine the internal processes, workflows, formats, and meeting rhythms that keep the company moving</li><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Prepare &amp; steer internal leadership meetings, keep track of deliverables</li><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Support the build-out and optimization of processes, tools, and automation</li><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Improve cross-team collaboration and introduce new ways of working</li></ul><span style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Daily operations &amp; project management</span><ul><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Work closely with the C-level on delivering key priorities and operational topics in day-to-day business</li><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Take on high-visibility administrative and organizational special topics, stepping in with hands-on coordination when leadership needs it to unblock something important</li></ul><span style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Executive communication</span><ul><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Prepare analyses, presentations, decision papers, and management reporting for leadership</li><li style="font-size:14px;font-family:Verdana, Geneva, sans-serif;">Organize and follow up on management meetings, workshops, and steering sessions</li></ul></p><br><strong>Dein Profil</strong><p><ul><li style="font-family:Verdana, Geneva, sans-serif;"><p>Outstanding academic background, MBA preferred</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>2-5 years of experience ideally in consultancies, scale-ups, VCs, or PEs; previous experience as COO of a small start up, CoS or Head of Operations or Special Projects in a mid-sized start up beneficial</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Excellent project management skills, building slides (Google Slides) and spreadsheets for daily business use cases with an analytical, structured, and process-oriented approach</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Professional and clear communication in both written and verbal form</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Ability to thrive in ambiguous situations and be able to lead something with little input/context</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Strong analytical skills and a high affinity for data, business models, and operational metrics</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Structured, self-driven, and pragmatic way of working, with a steep learning curve and strong follow-through</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>A natural ability to build and maintain relationships and anticipate needs and challenges as well as thinking ahead</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Resilient, persistent, and proactive attitude as well as trustworthy with confidential information</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Business-level proficiency in both German and English is a must</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Excited by in-person collaboration. This role requires 4 day office attendance, one day can be worked remotely.</p></li></ul></p><br><strong>Was wir bieten</strong><p><ul><li style="font-family:Verdana, Geneva, sans-serif;"><p>A meaningful job – we're creating a great product with real added value for the community</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Work in a cheerful and experienced team that exchanges ideas and learns from each other</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Insights into the entire work process of our social startup and the nebenan.de foundation</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Responsibility and great opportunities to actively contribute</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>Your nebenan.de SpenditCard – you'll receive an additional income of 35 Euros per month, which you can use for things of your choice</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>30 days of vacation per year – we also offer the possibility of workation models and a sabbatical</p></li><li style="font-family:Verdana, Geneva, sans-serif;"><p>A workplace in Berlin-Kreuzberg and regular events like yoga or Lunch &amp; Learn sessions.</p></li></ul></p><p>Find more <a href="https://www.arbeitnow.com/english-speaking-jobs">English Speaking Jobs in Germany</a> on Arbeitnow</a>