Chief of Staff (m/f/d)

<h2>Your mission</h2> <p>We're looking for a results-driven Chief of Staff to build the operating backbone behind our leadership team. This role exists to support our COO and the wider C-level move faster: turning strategy into structured decisions, taking high-priority initiatives from idea to delivery, and making sure the way we work as a company actually keeps up with how we want to work.</p> <p>You'll sit at the intersection of strategy, organizational design, and daily execution, with real ownership over how well the company runs, reporting directly to the COO.</p> <h2>Turning strategy into action</h2> <ul> <li>Help teams move and settle into our new team structure, support them in working together effectively, and shape how our enabling teams support other teams</li> <li>Own high-priority initiatives end-to-end, partnering directly with senior leadership and department heads from first concept to delivery</li> <li>Steer and track cross-departmental projects, keeping them accountable to their timelines</li> </ul> <h2>Organizational design</h2> <ul> <li>Assess our organizational structure, spot capability gaps, and lead the work to close them</li> <li>Design and refine the internal processes, workflows, formats, and meeting rhythms that keep the company moving</li> <li>Prepare &#x26; steer internal leadership meetings, keep track of deliverables</li> <li>Support the build-out and optimization of processes, tools, and automation</li> <li>Improve cross-team collaboration and introduce new ways of working</li> </ul> <h2>Daily operations &#x26; project management</h2> <ul> <li>Work closely with the C-level on delivering key priorities and operational topics in day-to-day business</li> <li>Take on high-visibility administrative and organizational special topics, stepping in with hands-on coordination when leadership needs it to unblock something important</li> </ul> <h2>Executive communication</h2> <ul> <li>Prepare analyses, presentations, decision papers, and management reporting for leadership</li> <li>Organize and follow up on management meetings, workshops, and steering sessions</li> </ul> <h2>Your profile</h2> <ul> <li>Outstanding academic background, MBA preferred</li> <li>2-5 years of experience ideally in consultancies, scale-ups, VCs, or PEs; previous experience as COO of a small start up, CoS or Head of Operations or Special Projects in a mid-sized start up beneficial</li> <li>Excellent project management skills, building slides (Google Slides) and spreadsheets for daily business use cases with an analytical, structured, and process-oriented approach</li> <li>Professional and clear communication in both written and verbal form</li> <li>Ability to thrive in ambiguous situations and be able to lead something with little input/context</li> <li>Strong analytical skills and a high affinity for data, business models, and operational metrics</li> <li>Structured, self-driven, and pragmatic way of working, with a steep learning curve and strong follow-through</li> <li>A natural ability to build and maintain relationships and anticipate needs and challenges as well as thinking ahead</li> <li>Resilient, persistent, and proactive attitude as well as trustworthy with confidential information</li> <li>Business-level proficiency in both German and English is a must</li> <li>Excited by in-person collaboration. This role requires 4 day office attendance, one day can be worked remotely.</li> </ul> <h2>What we offer</h2> <ul> <li>A meaningful job – we're creating a great product with real added value for the community</li> <li>Work in a cheerful and experienced team that exchanges ideas and learns from each other</li> <li>Insights into the entire work process of our social startup and the <a href="http://nebenan.de">nebenan.de</a> foundation</li> <li>Responsibility and great opportunities to actively contribute</li> <li>Your <a href="http://nebenan.de">nebenan.de</a> SpenditCard – you'll receive an additional income of 35 Euros per month, which you can use for things of your choice</li> <li>30 days of vacation per year – we also offer the possibility of workation models and a sabbatical</li> <li>A workplace in Berlin-Kreuzberg and regular events like yoga or Lunch &#x26; Learn sessions.</li> </ul> <p>Find more <a href="https://www.arbeitnow.com/english-speaking-jobs">English Speaking Jobs in Germany</a> on Arbeitnow</a>