Executive Assistant (f/m/d) to Co-CRO

<p style="min-height:1.5em">We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce.</p><p style="min-height:1.5em">You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge.<br /></p><h1>Your responsibilities:</h1><ul style="min-height:1.5em"><li><p style="min-height:1.5em"><strong>Calendar Coordination:</strong> Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments.</p></li><li><p style="min-height:1.5em"><strong>Inbox Management:</strong> Support with organization and prioritization of incoming e-mails.</p></li><li><p style="min-height:1.5em"><strong>Travel Arrangements:</strong> Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries.</p></li><li><p style="min-height:1.5em"><strong>Expense Handling: </strong>Organize and submit monthly expense reports accurately and on time.</p></li><li><p style="min-height:1.5em"><strong>Meeting Support:</strong> Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines.</p></li><li><p style="min-height:1.5em"><strong>Project Management:</strong> Step in on behalf of the CRO and run contained internal-facing projects across various topic areas such as P&amp;C, striving to define sustainable processes where possible.</p></li><li><p style="min-height:1.5em"><strong>Team Support</strong>: Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and the like.</p></li></ul><h1>Your profile:</h1><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Significant prior Experience as an Executive Assistant in 1-2 fast-paced environments, can include project management or similar tasks.</p></li><li><p style="min-height:1.5em">Language Skills: Professional working proficiency in both German and English </p></li><li><p style="min-height:1.5em">Reliability &amp; Detail: You are someone who catches the "small things" and takes pride in delivering high-quality and accurate work.</p></li><li><p style="min-height:1.5em">Proactive Mindset: You don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently.</p></li><li><p style="min-height:1.5em">Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity.</p></li><li><p style="min-height:1.5em">Tech Savvy: Comfortable using the Google Suite, Slack and Jira and quick to learn new digital tools.</p></li><li><p style="min-height:1.5em">Quick-Thinking &amp; Adaptable: You stay calm when plans change and pivot between different tasks quickly and easily.<br /></p></li></ul><p style="min-height:1.5em"><strong>What you can expect from us:</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Become part of an AI revolution!</p></li><li><p style="min-height:1.5em">30 days of paid vacation</p></li><li><p style="min-height:1.5em">Access to a variety of fitness &amp; wellness offerings via <a target="_blank" rel="noopener noreferrer nofollow" class="_mizu1p6i _1ah3dkaa _ra3xnqa1 _128mdkaa _1cvmnqa1 _4davt94y _ymio1r31 _ypr0glyw _zcxs1o36 _4bfu1r31 _1hms8stv _ajmmnqa1 _vchhusvi _kqswh2mm _syaz14q2 _ect41gqc _1a3b1r31 _4fpr8stv _5goinqa1 _f8pj14q2 _9oik1r31 _1bnxglyw _jf4cnqa1 _30l314q2 _1nrm1r31 _c2waglyw _1iohnqa1 _9h8h16c2 _1053w7te _1ienw7te _n0fxw7te _1vhvg3x0" href="https://wellhub.com/de-de/"><u>Wellhub</u></a></p></li><li><p style="min-height:1.5em">Mental health support through <a target="_blank" rel="noopener noreferrer nofollow" href="http://nilo.health"><u>nilo.health</u></a></p></li><li><p style="min-height:1.5em"><a target="_blank" rel="noopener noreferrer nofollow" class="_mizu1p6i _1ah3dkaa _ra3xnqa1 _128mdkaa _1cvmnqa1 _4davt94y _ymio1r31 _ypr0glyw _zcxs1o36 _4bfu1r31 _1hms8stv _ajmmnqa1 _vchhusvi _kqswh2mm _syaz14q2 _ect41gqc _1a3b1r31 _4fpr8stv _5goinqa1 _f8pj14q2 _9oik1r31 _1bnxglyw _jf4cnqa1 _30l314q2 _1nrm1r31 _c2waglyw _1iohnqa1 _9h8h16c2 _1053w7te _1ienw7te _n0fxw7te _1vhvg3x0" href="https://www.jobrad.org/"><u>JobRad®</u></a> Bike Lease</p></li><li><p style="min-height:1.5em">Substantially subsidized company pension plan for your future security</p></li><li><p style="min-height:1.5em">Subsidized Germany-wide transportation ticket</p></li><li><p style="min-height:1.5em">Budget for additional technical equipment</p></li><li><p style="min-height:1.5em">Flexible working hours for better work-life balance and hybrid working model</p></li><li><p style="min-height:1.5em">Virtual Stock Option Plan</p></li></ul><p>Find more <a href="https://www.arbeitnow.com/english-speaking-jobs">English Speaking Jobs in Germany</a> on Arbeitnow</a>