Senior Finance Coordinator & PMO Manager

<br><strong>Deine Aufgaben</strong><p><strong><span style="font-size:15px;font-family:Arial, Helvetica, sans-serif;">Senior Finance Coordinator &amp; PMO Manager </span></strong><br><span style="font-family:Arial, Helvetica, sans-serif;font-size:15px;"><strong>(Finance Office Manager) </strong></span><br><span style="font-family:Arial, Helvetica, sans-serif;font-size:14px;"><strong>About the role </strong></span><br><span style="font-family:Arial, Helvetica, sans-serif;font-size:14px;">We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator &amp; PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&amp;A, Treasury, Credit Control and related areas. </span><br><span style="font-family:Arial, Helvetica, sans-serif;font-size:14px;">This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively. </span><br><span style="font-family:Arial, Helvetica, sans-serif;font-size:14px;">You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up.<br><br></span><br><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:14px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">Key responsibilities</span></span></p><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:14px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">Finance leadership coordination</span></span></p><ul style="list-style-type:disc;margin-left:0px;"><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Prepare leadership meetings, agendas, briefing materials and action trackers.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Coordinate communication across Accounting, Tax, FP&amp;A, Treasury, Credit Control and other Finance teams.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Act as a central point of contact for internal stakeholders on Finance-related coordination topics.</span></span></li></ul><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:14px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">Project and transformation management</span></span></p><ul style="list-style-type:disc;margin-left:0px;"><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Challenge delays or unclear ownership constructively and escalate where appropriate.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Help turn broad strategic initiatives into clear workplans and practical next steps.</span></span></li></ul><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:14px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">Governance, planning and reporting support</span></span></p><ul style="list-style-type:disc;margin-left:0px;"><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Support the preparation and coordination of management presentations, board materials and internal reporting packs.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Support documentation of Finance processes, policies, responsibilities and decision rights.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.</span></span></li></ul><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:14px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">Operational effectiveness</span></span></p><ul style="list-style-type:disc;margin-left:0px;"><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Establish simple, reliable tools for tracking priorities, projects and commitments.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Help create a structured, collaborative and accountable Finance culture.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;font-size:14px;"><span style="margin:0px;padding:0px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Support onboarding, team events and internal communications where relevant to the Finance organisation.</span></span></li></ul></p><br><strong>Dein Profil</strong><p><ul style="list-style-type:disc;margin-left:0px;"><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Highly reliable, discreet and comfortable handling sensitive information.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Fluent English required; German is highly desirable.</span></span></li></ul><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">What success looks like</span></span></p><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;">Within the first 6–12 months, you will have:</span></span></p><ul style="list-style-type:disc;margin-left:0px;"><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Created a transparent Finance leadership and project calendar.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Established clear action tracking and follow-up routines across the Finance leadership team.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Improved visibility over key Finance projects, risks, dependencies and deadlines.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Reduced unnecessary coordination burden on Finance leaders and the CFO.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Helped improve collaboration and execution across the wider Finance organisation.</span></span></li><li style="margin-left:24px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;"><span style="margin:0px;padding:0px;">Become a trusted point of contact for turning plans and decisions into delivered outcomes.</span></span></li></ul><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;font-weight:bold;"><span style="margin:0px;padding:0px;">Personal qualities</span></span></p><p style="margin:0px 0px 10.6667px;padding:0px;font-weight:normal;font-style:normal;background-color:transparent;text-align:left;"><span style="margin:0px;padding:0px;font-size:16px;line-height:20.85px;font-family:Arial, Helvetica, sans-serif;"><span style="margin:0px;padding:0px;">You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams.</span></span></p></p><br><strong>Warum wir?</strong><p><strong style="border:0px solid;margin:0px;font-weight:600;color:rgb(32,32,32);font-family:Inter, '-apple-system', BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';font-size:14px;font-style:normal;text-transform:none;background-color:rgb(255,255,255);">What we offer:</strong><ul style="border:0px solid;color:rgb(32,32,32);font-family:Inter, '-apple-system', BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);"><li style="border:0px solid;margin:0px;">Opportunity to work with a great team in a dynamic and international environment</li><li style="border:0px solid;margin:0px;">30 days of vacation /5 working days per week</li><li style="border:0px solid;margin:0px;">After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services</li><li style="border:0px solid;margin:0px;">Various online language courses and opportunities to participate in online collaboration courses</li><li style="border:0px solid;margin:0px;">Numerous campus events from the fields of art, culture, business and science</li><li style="border:0px solid;margin:0px;">Opportunity to develop and implement new ideas and concept</li></ul></p><p>Find more <a href="https://www.arbeitnow.com/english-speaking-jobs">English Speaking Jobs in Germany</a> on Arbeitnow</a>