Administrative Assistant

<p>Job description:</p><p><br></p><p>Admin Assistant:</p><p><br></p><p>About the Role:</p><p><br></p><p>TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects.</p><p><br></p><p>We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Oversee daily administrative tasks, including documentation, filing, and record management.</li><li>Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects.</li><li>Prepare quotations, invoices, and maintain payment records.</li><li>Maintain project documentation, service records, and job files.</li><li>Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers.</li><li>Assist the site team with scheduling, site access arrangements, and client follow-ups.</li><li>Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests.</li><li>Maintain supplier and client databases, contracts, and related documentation.</li><li>Support general office administration, including attendance records and procurement of office and site supplies.</li><li>Prepare basic reports on project progress, service requests, and ongoing jobs.</li></ul><p><br></p><p><br></p><p><br></p><p>Requirements:</p><p><br></p><ul><li>Prior experience in the renovation or maintenance industry is essential.</li><li>Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience.</li><li>Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting.</li><li>Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams.</li><li>Proficient in Microsoft Office and comfortable learning CRM, scheduling software, and AI tools to improve workflow.</li><li>Process-oriented with strong organizational and problem-solving skills.</li><li>Detail-oriented with a high level of accuracy.</li><li>Strong written English and communication skills.</li></ul><p><br></p><p><br></p><p><br></p><p>Salary: AED 3000 per month</p><p><br></p><p>Work Arrangement:</p><p><br></p><p>This role is currently work-from-home. Depending on business requirements and performance, it may transition to a remote, hybrid, or onsite position in the future.</p><p><br></p><p>Why Join Us?</p><p><br></p><p>Join a collaborative and fast-paced team where your attention to detail, organizational skills, and ideas for improving processes will be valued and encouraged.</p><p><br></p><p>Job Type: Full-time</p><p><br></p><p>Work Location: Remote</p><br/><br/>Please mention the word **SMILE** and tag RMmEwMTo0Zjk6NmE6MTY2YTo6Mg== when applying to show you read the job post completely (#RMmEwMTo0Zjk6NmE6MTY2YTo6Mg==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.